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10 Reasons Why Your Company Should Migrate to Microsoft Office 365


Adoption of Software-as-a-Service (SaaS) solutions-where consumers use Cloud-based software, “as a service,” instead of buying the software outright and installing it locally on their machines-is on the rise. Whether it be software for marketing campaigns, accounting processes, team management or collaboration – name it and there’s bound to be a SaaS version of it. As a result, more and more companies are looking for SaaS solutions even for their day-to-day business needs.

Microsoft Office is no exception. Enterprises are now finding it beneficial to migrate to Office 365 instead of purchasing a full license.

Here are ten reasons why companies are migrating to Office 365 (and why you should too):

1. Build community and thought leadership across your enterprise

One of the best, but often overlooked features of Office 365 is its corporate social networking application, Yammer. Yammer is like Facebook for your enterprise. It allows users to create profiles, write blogs, and connect with other colleagues in the company.

Yammer encourages community and builds relationships within your company, which can do wonders for employee engagement and retention.

Because of its blogging feature, Yammer also fosters thought leadership and idea sharing which can propel your company forward.

2. Collaborate easily with powerful tools

Are you tired of attaching your document to your email, sending your email to a colleague, and then reviewing the comments for changes? With Office 365, you can finally do away with going back and forth with your colleagues. You and your team can work on the same file at the same time-whether it’s a Word document, an Excel spreadsheet, or a PowerPoint presentation-with its web apps and file sharing.

You can also easily know what your colleagues are working on with Office 365’s shared calendar feature, video conferencing, and instant messaging.

3. Discover files, insights, and expertise with Delve

Having so many files at your disposal through file sharing and information in your corporate social network can be overwhelming. But Office 365 makes it easier for users to search for files, insights, and even people within the enterprise with Delve.

Delve is a powerful search tool which explores all the shared files, user profiles, and even blogs of users. Delve allows you to find the right information, the right expertise, and even the right people you need for your work when you need them. It’s the tie that binds your company’s information, insights, expertise, and people together.

4. Strengthen your brand

Office 365 also has a business email feature. This allows you to use your domain name for your corporate email for branding and marketing. You can also customize the format of your emails and create an email template for uniformity and impact.

5. Work anytime, anywhere

Office 365 works everywhere. Its web app allows you to work using your internet browser without installing any program or software. All you have to do is to sign in to your account and you can work using any computer. You can also install the full program on your tablet or even smartphone so you can work anytime, anywhere.

6. Pay only for what you need, when you need it

Contrary to common belief, your enterprise can actually save a lot of money using Office 365. In the long-term, subscribing to Office 365 results in lower Total Cost of Ownership (TCO) due to lower upfront costs and savings associated with third-party software, upgrade, and maintenance cost reductions.

First, purchasing full-feature software involves a huge upfront cost. It would be wasted should an employee leave your company. With Office 365, you can subscribe on a monthly basis. When an employee leaves your company, you can simply stop his or her subscription. Furthermore, upfront costs for software are generally considered as capital expenditures (CAPex), instead of operating expenses (OPex) and takes more time for approval.

Second, because data is shared over Microsoft’s secure servers, you can eliminate the need for antivirus software for your enterprise. In addition, Office 365’s other features – such as enterprise social networking, Skype for Enterprises, Delve, Outlook, and OneDrive – also eliminate the need to purchase similar third party software for your enterprise.

Third, software needs to be upgraded every one to two years to keep current. With Office 365, upgrades are a thing of the past as it is constantly updated at no extra cost to you, ensuring that your enterprise is always using the latest version and features.

Finally, it costs a lot of money to maintain shared servers for your enterprise. But with Office 365, users are already given up to 1TB of storage. You can finally do away with the expenses associated with shared servers, not to mention the savings you can realize from not having to hire a dedicated expert to constantly maintain and check your service infrastructure.

7. Get expert support

Most, if not all, SaaS solutions offer 24/7 support for their services and Office 365 is no exception.

Should you encounter any problem with Office 365, you no longer have to go to your company’s technical support team and wait for them to fix the problem. You can simply go to Office 365’s website and chat with Microsoft’s team of experts.

8. Stop worrying about maintenance

When you need something to be installed in the office, you need to go to your technical support team. In case a program crashes, most of the time, only they have control over installations. But, with Office 365, you can say goodbye to drivers and installers. All you have to do is login to your account to start working. In case you want to reinstall your program, all you have to do is re-download it.

9. Ensure your data’s safety and security

Data safety and security is the most common reason companies cite for being hesitant to migrate to Office 365. But, having your data stored in Office 365’s servers is probably much safer than storing them on your own servers.

Thanks to its sheer size, resources, and expertise, Microsoft is able to employ the best security measures for your data – both physically and digitally. Microsoft’s data centers are not disclosed to the public. In addition, you can rest assured that the best physical measures are in place such as 24-hour monitoring, multi-factor authentication, and biometric scanning for data access. Microsoft also uses top-of-the-line encryption to protect your valuable data.

10. Stop worrying about lost data

Finally, with Office 365, your files are backed up even while you work on them. You no longer have to worry about sudden crashes or unsaved files. Also, redundancies are in place so you can rest assured that even at the data center-level, your files are backed up and secure.

Is your company considering the pros and cons of Office 365? SmartIMS offers Office 365 Migration and Consulting for Enterprise and we’d be happy to help you out. Our services include tenant setup, deployment consultation, administration training, and systems review, among others. If you would like to learn more about how we can help you migrate to or maximize Office 365 for your enterprise, then check out this link.

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